Physical Facilities

Campus Safety and Security

Pacific Oaks College is strongly committed to crime prevention. The Pacific Oaks College considers the personal physical safety of its students, faculty, and staff necessary for a successful learning environment. Please see the Campus Safety & Security webpage for additional information.

Access to Campus Buildings/Unauthorized Entry

Pacific Oaks is a private institution and its campuses, facilities, buildings and properties are private property. Access to Pacific Oaks, its campus, facilities, buildings, offices, and properties during normal business hours are permitted only with Pacific Oaks’ consent which may be withdrawn at any time for any reason. Pacific Oaks gives implied permission to persons with genuine and legitimate purposes to enter and remain on its premises during normal business hours. That permission is, however, conditional upon the person behaving in a manner consistent with any policies or procedures Pacific Oaks may have in place. Where those policies or procedures are not observed, Pacific Oaks is within its rights to withdraw permission and request the person leaves its premises.

Unauthorized entry into Pacific Oaks property, including but not limited to, entry into Pacific Oaks’ facilities and buildings or the unauthorized use of key, swipe card, and/or access codes for access to Pacific oaks’ buildings or rooms is strictly prohibited. Students or visitors are not permitted to block or prop-open doors, tape or alter entryways to buildings in any fashion. Individuals violating this policy will be Subject to appropriate discipline and, if applicable, criminal prosecution.

Student Identification Card Policy

New students should have their photos submitted along with the SMART Card ID form prior to the start of New Student Orientation or have their photo taken for a Pacific Oaks Student Identification Card at the New Student Orientation prior to the start of the semester/session. The student shall carry the card at all times while on campus once issued. Online students should contact the Registrar’s Office for additional information on how to obtain a Student Identification Card.

For students attending classes at Pacific Oaks Pasadena location, photos are taken in the Registrar’s Office during normal business hours. Students must provide photo identification (driver’s license, passport, etc.) to receive their student ID card. The Pacific Oaks Student Identification Card is required for most Pacific Oaks’ services and can be used in subsequent semesters when properly validated. Unauthorized use, forgery, or alteration of a Pacific Oaks’ Student Identification Card is strictly prohibited and subject to appropriate disciplinary action as outlined below. The cost for ID cards is included in college fees. There is a replacement fee for lost or stolen cards.

Reporting of Crimes

Educational campuses, like all other communities, are not immune to crime. Members of the Pacific Oaks community are encouraged to take personal responsibility for their conduct and safety. Adopting a posture of individual responsibility will enhance the quality of life for all on the Pacific Oaks campuses. The cooperation and involvement of students, faculty, and staff in campus safety is essential to minimize criminal activity and injury.

Pacific Oaks encourages students, faculty and staff to report all criminal activity and emergencies that have occurred at a Pacific Oaks College location or at Children’s School to the local authorities as well as to the Pacific Oaks Facilities Manager. In addition to the information provided below, Pacific Oaks also places important safety and security information on the Campus Safety & Security webpage.

Campus Crime Reporting (Clery Act)

In accordance with the Federal Student Right-To- Know and Campus Security Act of 1990, Public Law 101-542 amended into the Jeanne Clery Act of 1998, crime statistics are available to all students and staff on the Pacific Oaks Consumer Disclosures webpage.

Prevention measures: Part of crime prevention is individual safety consciousness and awareness of personal environment. Pacific Oaks suggests the following crime prevention measures, which can contribute to the safety and security of the Pacific Oaks community.

1. When using a personal vehicle, keep the doors locked at all times.
2. Before entering a vehicle, always look under the vehicle and in the back seat.
3. Keep personal keys (car, apartment, home, etc.) in your possession at all times.
4. At night, travel in well-lighted areas and in pairs if possible. Avoid short cuts and deserted areas.
5. Notice and be aware of suspicious persons and conditions.
6. Do not leave valuable items in your car, including personal items and school related materials such as textbooks.
7. Do not park in isolated areas.
8. Do not prop doors open.
9. Leave items of high monetary value at home.
10. Do not leave personal property unattended.
11. Do not carry more cash than necessary and certainly do not advertise what you have.
12. Keep your purse, backpack, or briefcase close to your body.
13. Avoid giving out personal information or making appointments with strangers over the phone.
14. Mark personal items that you bring on campus.
15. This includes marking textbooks, laptops, and calculators with your name or some other traceable identification.
16. Do not bring any kind of firearms, dangerous weapons, explosives, or lethal materials onto Pacific Oaks property. Unauthorized use, possession, or storage of these or other potentially dangerous items on Pacific Oaks premises or at Pacific Oaks activities, whether or not a federal or local license to possess the same has been issued, is strictly prohibited and subject to discipline and/or criminal prosecution.
17. If anything makes you feel unsafe or threatened, dial 9-1-1.

Crime Log and Timely Warning Policy

Pacific Oaks College is required by the Department of Education to publish Campus Crime Statistics and a Security Crime Survey by October 1st of each year. The survey statistics are available to the public at http:// ope.ed.gov/security (OPE ID 00125500). In addition, Pacific Oaks must provide a timely warning of crimes reported to campus security and local police agencies in a manner that is intended to prevent similar crimes from recurring and to protect the personal safety of students and employees. Crime statistics for the college are available on the college Consumer Disclosures webpage.

Emergency Response and Evacuation Procedures

The Pacific Oaks community is committed to the safety and security of all its members. In times of emergency, the college will provide an appropriate campus-wide response to assure everyone’s safety and to minimize losses.

Information regarding Pacific Oaks emergency response and evacuation procedures can be found in the Emergency Preparedness Manual, which is available on the website and provided to all entering students. The manual is intended to assist all faculty, staff, and students in responding to emergencies which may occur while they are on a Pacific Oaks campus. Such emergencies can occur at any time and without warning, but their effects may be minimized if proper emergency procedures are followed.

Students are encouraged to read and become familiar with the contents of the guide before an emergency occurs.

Reservation of Facilities

Students and student organizations requesting the use of any facility as an internal user must follow the Facilities Reservation Guidelines.

Pacific Oaks College and Children’s School facilities are not available for public events, events catering to the general public, or for non-Pacific Oaks related events. The AVP of Financial and Administrative Operations shall have lead responsibility for implementing this policy in conjunction with the Office Services and Facilities Department. All requests for the use of Pacific Oaks facilities must be made in writing to the Office Manager, Office of Services and Facilities at least three weeks in advance of the event date. Upon written approval from the AVP of Financial and Administrative Operations, the event may be scheduled through and cleared by the Office of Services and Facilities Department.

Classroom space is held for classes as the first priority. Efforts to accommodate all valid requests for classroom use will be made. All requestors should be aware that if their first choice of a particular room is not available, a demonstrable effort to find suitable space for courses and special events will be made.

The sponsor of an event is classified under one of the two categories: internal or co-sponsored.

1. Internal: Internal events are official Pacific Oaks College and Children’s School activities.
2. Internal users are required to have a representative from their department, program, or organization in attendance throughout the event. For internal activities, faculty members, administrators, and staff may reserve classrooms and other campus facilities, Subject to general availability and written approval from AVP of Financial and Administrative Operations or a designee.
   1. Using facilities for personal purposes or under the pretense that there is a substantive relationship between the Pacific Oaks College and Children’s School department/program/ organization and the event is considered to be “fronting.” Fronting is not permitted.
   2. Students and student organizations requesting the use of any facility as an internal user must also have authorization from the Center for Student Achievement, Resources and Enrichment (CARE) Office.
3. Co-Sponsorship: Co-sponsored events are defined as Pacific Oaks College and Children’s School- related events between community organizations and representatives of Pacific Oaks College and Children’s School. Co-sponsored events promote academic or professional development of students, faculty, and staff to benefit the Pacific Oaks College and Children’s School and/ or the community. It is the responsibility of the sponsoring Pacific Oaks College and Children’s School department/program/organization to:
   1. Be directly involved in the coordination of the event from beginning to end and to accept all costs incurred, including housekeeping, security, traffic, table and chair rental, etc. These costs will be charged to the sponsoring Pacific Oaks College and Children’s School departments/program’s budget, or the community organization.
   2. Ensure that the community organization adheres to all Pacific Oaks College and Children’s School policies and guidelines. Special attention shall be given to compliance with the Pacific Oaks College and Children’s School’s policies regarding alcohol use and the handling of cash.
   3. Have a Pacific Oaks College and Children’s School representative in attendance, from the beginning of the event until the end.

Terms of Use

General Conditions: Pacific Oaks College and Children’s School rules and regulations must be respected and followed by all users of facilities. These rules include but are not limited to the following:

1. Faculty and staff members are permitted to use Pacific Oaks property for Pacific Oaks related internal or co-sponsored events only.
2. Students must have a faculty/staff member or a department head sponsor their event. That sponsor must remain onsite for the duration of the event.
3. Vendors must provide a certificate of liability insurance of a minimum of $1 million coverage in advance of the event.
4. The maximum number of people for an event is 250.
5. Users may not engage in activity that interferes with the Pacific Oaks College and Children’s School mission.
6. Pacific Oaks College and Children’s School reserves the right to dismiss any event if deemed necessary.
7. Pacific Oaks College and Children’s School reserves the right to impose additional or special restrictions on facility usage as needed.
8. Smoking is prohibited in all Pacific Oaks facilities with the exception of designated smoking areas.
9. The use of open flame inside buildings is prohibited.
10. The event site is to be cleared of all rubbish after the event. Furniture is to be returned to its original setup. If a kitchen is used, it must be cleaned.
11. The sponsoring department is responsible for supplying invitations, furniture, linens, food, beverages, dishes, paper goods or plastic ware, etc. for the event.
12. After receiving written approval for the event from the Vice President for Administration, all events must also be scheduled through and cleared by the Office Services and Facilities at least three weeks prior to the event date. All arrangements for room setup as well as unlocking of buildings/rooms must be cleared with Office Services and Facilities.
13. Any damage caused to buildings, Grounds, greenery, furniture, or general property belonging to Pacific Oaks during the event as a result of the event’s participants is the sole responsibility of the sponsoring department.
14. Promotional Disclaimer: Users may not state or imply Pacific Oaks College and Children’s School sponsorship or endorsement of their activities without the Pacific Oaks College and Children’s School’s consent.

Guidelines for classroom and buildings use

• No candles or open flames in buildings.
• No smoking.
• No personal space heaters.
• Do not block parking lots, driveways, or fire lanes.
• No unscheduled/unapproved events.
• Do not remove furniture from classrooms.
• Do not remove A/V equipment from room or form their carts.
• Clean classroom and arrange furniture after class is finished.
• Take away food if food was brought to class.
• No propping open doors leading to the outside of buildings, or to common areas.
• Do not use clear tape to hang things from walls or doors. Use only blue tape and remove it after class. All postings must comply with the Pacific Oaks Posting Policy
• Report spills or damage to Office Services and Facilities.

Solicitation and Conduct of Business on Pacific Oaks Property

No student or student organization may serve as the agent or representative of any off-campus agency for the purpose of selling or promoting the sale of goods or services on the Pacific Oaks campus unless written approval is given by the Vice President of Educational & Institutional Effectiveness, or designee. All fundraising must be approved by the Vice President of Educational & Institutional Effectiveness, or designee.

Postings

In order to promote an environment of order and cleanliness on campus, students, employees and approved campus organizations are required to obtain appropriate approval prior to posting materials on campus bulletin boards. Students and student organizations and individuals seeking to post materials relating to student organizations, student related announcements, and housing resources must obtain prior approval from the Center for Student Achievement, Resources and Enrichment (CARE) Office.
Employees seeking to post materials shall obtain approval from the Facilities Manager.

At no time shall any materials be posted on the walls of any building (inside or out) at any site, windows, doors, glass, vehicle windshields, trees, or painted walls. Materials posted in these areas will be removed. Failure to contact CARE prior to posting material will result in the removal of unapproved materials from campus grounds.

No off-campus individuals or groups may use campus bulletin boards without approval. The person or campus organization responsible for posting the materials will also be responsible for removing them at the posting deadline. Failure to comply with this policy may result in appropriate disciplinary action.

Please Note: Damage to any walls or surfaces, caused by posting notices in areas other than on campus bulletin boards may result in the individual, department, or organization responsible for said posting incurring burdensome repair expenses.

Pet and Animal Policy

There are significant health and safety hazards and nuisances created by unrestrained pets on campus. Other than service animals as defined by the ADA American Disabilities Act, no animals are permitted on Pacific Oaks Property.

1. If individuals are identified as an owner of an animal on campus they will be asked to remove the animal immediately.
2. Strays or unattended animals should be reported to the facilities manager who will arrange for them to be removed.

Smoking Policy

In keeping with Pacific Oaks goals for a healthy and safe workplace as well as applicable state and local laws, smoking is prohibited inside any College or Children’s School building or within twenty-five feet of all Pacific Oaks buildings. Furthermore, smoking is prohibited in all partially enclosed areas such as covered walkways, breezeways, and walkways between sections of buildings, bus-stop shelters, exterior stairways, and landings.

Smoking is permitted generally in outside grounds areas beyond twenty-five (25) feet of all campus buildings except at public gathering areas or if it unavoidably exposes people entering and leaving adjacent buildings to smoke, or when it is explicitly prohibited during a particular event or activity scheduled in the area.

Lit tobacco products must be extinguished, and tobacco residue must be placed in an appropriate ash can or other waste receptacle located outside of non- smoking areas.

The sale or promotional distribution of tobacco products on Pacific Oaks property is also prohibited. This policy applies equally to all employees, students, customers and visitors.

Parking Policy

Each Pacific Oaks location has designated student parking areas. It is critical that students use the designated areas in consideration of others as well as the communities in which Pacific Oaks resides. In some locations, parking permits may be required. No overnight parking is allowed. Vehicles that are parked overnight are subject to tow at the vehicle owner’s expense.

Parking for 45 & 55 Eureka Street is available in the Eureka complex parking lot. Parking for the Children’s School is available in the Children’s School parking lot and on California Blvd. Parking is not allowed on La Loma Road along the south end of the Children’s School.

Campus security contact information: Pasadena Police Department, 207 N. Garfield Ave., Pasadena, CA 91101 626-744-4501.